Llewelyn Enterprises Ltd T/A DBS Support Ltd (we) use the Disclosure & Barring Service (DBS) to help assess the suitability of applicants for positions of trust and comply fully with the DBS Code of Conduct regarding the correct use, storage, retention and disposal of Disclosures and Disclosure information.
We also comply fully with its obligations under the Data Protection Act 2018 and GDPR (UK) 2018, as found here Handling of DBS certificate information – GOV.UK (www.gov.uk) and other relevant legislation pertaining to the safe handling of Disclosure information and have a written policy on these matters, as detailed below:
In accordance with section 124 of the Police Act 1997, Disclosure information is only passed to those who are authorised to receive it in the course of their duties.
Disclosure information is only used for the specific purpose for which it was requested and for which the applicant’s full consent has been given.
Once a recruitment decision has been made, Disclosure information is not retained for any longer than is absolutely necessary and is not photocopied. This is generally for a period of up to six months, however, in exceptional circumstances we will consult with the Disclosure & Barring Service (DBS) should it be necessary to keep the disclosure information for a longer period of time.
Once the retention period has elapsed, we will ensure that any paper-based Disclosure information is immediately and safely destroyed by use of a Shredder and any electronic information removed from the system.
All disclosure information held on the ebulk solution is removed as per the requirements of the MoJ. All personal information is wiped from the system 6 months after the disclosure date of date of issue. For auditing purposes the system will retain a record holding only the following information:
➢ Applicant Name
➢ Disclosure reference number
➢ Disclosure number
All data will be managed and retained in line with the DBS e-bulk requirements, as per the Interchange Agreement DBS e-bulk: non technical documents – GOV.UK (www.gov.uk)